There’s no denying it really, the print function is an incredibly useful one. To have, at just the touch of a button, a hard copy of a document in the palm of your hands is a fantastically useful thing.
However, printing does have its own share of disadvantages as well. It’s fantastic to have a hard copy of an important document in the palm of your hands, but what about when it makes its way into the palm of someone else’s?
Losing hard copies of important documents is something that plagues businesses of all sizes and sectors and the truth is that it isn’t something that can really be solved by simple employee education.
We all make mistakes; it’s a part of being human. Though naturally that doesn’t mean mistakes can’t be costly and that is going to be precious little conciliation to you if you find out your important documents have gone walkabout.
It’s for this reason that solutions like having a swipe card at the printer for employees don’t really get to grips with the reality of the problem – it doesn’t really stop the document being at risk of being lost.
Wouldn’t it be much more useful to be able to disable the print function completely?
Wouldn’t it be so much safer to know that certain important documents simply weren’t able to be printed?
Is that even possible?
It absolutely is, thanks to the incredible power of IRM!
IRM stands for Information Rights Management and it concerns the business of providing you with complete control over your confidential information in terms of how it is accessed and used.
With IRM you can take your very important document and establish a rule on it that the print function is disabled. It really is as simple as that. In absolutely no time whatsoever that protected document would be rendered completely unable to print, no matter who tried to do so.
IRM affords you with truly accessible, intuitive and entirely secure data protection solutions to allow your business to operate without the worry that your confidential information is at risk of being compromised. Should you change your mind however and want to print that document, the process is easily reversible for you!
You can remove the rule and print whatever you need to, then enforce it again to make sure that not a single copy more than you require is able to printed. This offers you the chance to truly get to grips with how your important information is used and accessed, allowing you levels of control previously only dreamed of!
Please find below a video in which we’ve taken these concepts and applied them to a real world setting to further highlight the incredible power of IRM!
IRM Demo 7: Disable Print with IRM
We at DPRMS are experts in the field of data protection solutions – if you are looking for the very best the world has to offer, you need us!