We’re often asked about what exactly DLP and IRM stand for and what they actually do, so we thought we’d take this chance to condense it all into one informative article to explain to you exactly what they are and how they can benefit you.
DLP stands for Data Loss Prevention. It’s a pretty self-explanatory title really isn’t it? It is technology that is active wherever data is used, stored or moved and it is designed to prevent that data from being lost.
IRM stands for Information Rights Management. Again, it’s a pretty self-explanatory title. It is technology that concerns the access to any given document; it imposes access restrictions to all but those who have appropriate access rights.
Let’s look at an example to make it breathe a little more for you.
Say you’re sending an email that contains highly confidential information and while having a less than focused moment you accidentally send it to the wrong person. With DLP technology you could detect this, that you have sent the email to the wrong person, and stop that email from being released as well as the DLP forwarding the incident on to a relevant security officer to further follow up on it.
Though, while DLP does indeed help a great deal with keeping your confidential information secure, as the name implies it is only really suited to preventing a data loss – it will be little help in the aftermath of one actually occurring.
For that, you would need IRM. With an IRM protected document you would be able to both remotely monitor access to it, as well as completely revoke any access to the document if need be.
With IRM you could take that leaked document and render it completely inaccessible, the file would be essentially dead to all who tried to access it.
Any business that is going to take a serious and comprehensive view of data security needs to avail themselves of both DLP and IRM solutions. They are designed to work in tandem, jointly providing you complete protection and peace of mind rather than you choosing one over the other.
For example, DLP solutions are designed to protect your documents only when they are inside your organisation. IRM protection however has the ability to travel with the document, wherever it goes. So even if that file was to leave your organisation and find itself on the other side of the world, IRM would still be protecting it for you.
To combine IRM and DLP solutions is to get the very best of both worlds and if you really want to make the most of your data security you ignore either of them at your peril.
Please find below videos that take what we have mentioned here and further applied them to real world scenarios to further highlight the benefits you would encounter.
DLP Demo 1: SharePoint & IRM
DLP Demo 2: Exchange & IRM
DLP Demo 3: File Server & IRM
We at DPRMS are proud to offer the gold standard of data security solutions, contact us today to find out more!