So, you have realised that you are in need of effective and comprehensive content rights management to strengthen your data security. IRM certainly makes an attractive proposition.
So how do you know if IRM is right for your business?
IRM does not suit everyone and some organisations need it more than others. There are also certain compatibility limitations that can hinder you from implementing.
In this three part blog series, we will discuss how to actually provide and carry out an assessment that will answer the question if an IRM solution is recommended or not.
This will give you as reader a firm idea on what you need to do before coming to that conclusion.
PART 1 - RISK ASSESSMENT
You probably have noticed that people in the city centre evaluate risks different from people in the countryside.
For example, people in the countryside have a tendency to not lock their doors to the same extent in comparison to those in the city centre when they are at home.
Why is that?
The reason is simple; people do a calculated risk assessment and take various factors into consideration. The risk assessment will then inform the actions that are taken. These factors include such things as crime rate, knowing your neighbours and site accessibility etc, all producing different actions.
When evaluating your needs for IRM, a risk assessment should be done and the same principles apply, even though the factors that are being evaluated are different.
ECONOMY - A bad economy can cause staff to do things they wouldn’t normally do.
DISGRUNTLED PERSONNEL - A disgruntled employer can seek retribution by stealing or leaking data.
SECURITY AWARENESS - Poor security awareness can lead to unpredicted disclosure of data.
WAR - War with another country increases the risk of attacks from foreign sources.
TYPE OF BUSINESS - A Bank is more likely to suffer an attack than a grocery shop with a small business server.
INTELLECTUAL PROPERTY VALUE - The higher the value of your data, the greater the chances are of being a victim of data theft.
SIZE OF BUSINESS - The bigger you are the more challenging it becomes to monitor internal staff. Also there is a proportionally higher risk of being targeted by hackers.
LAYOFFS AND REDUNDANCY - People can leave and take things with them, take this risk into consideration.
STAFF TURNOVER - The more people that move, the higher the risk that data moves with them.
CONTRACTORS, EXTERNAL PARTNERS - Sharing data with external companies can increase the risk of data loss as the data is no longer under your explicit control.
EASE OF RESALE - An established market for buying stolen data can increase the risk of Data Breach.
INTERNET ACCESS - Access to the web comes with a higher risk of visiting malicious websites.
LAPTOP USERS - Working remotely opens up the risk of losing your laptop or connecting to open spot Wi-Fi that can cause a security threat.
FILE LEVEL ACCESS - Having no proper access management to folders and files can give people privileges that they ought not to have.
Quickly consider the above factors, they do not require that much work and can be done quickly with the knowledge that you already have. This will give you a good idea about the risks for a potential data breach and if getting IRM is exactly what you need to mitigate those risks.
But before making the final decision there are two more things you need to do. In part two of this three part blog series we will take a look at your organisational structure and see how that can affect your decision.
We at DPRMS are specialists in IRM. Contact us today for an assessment of your environment!